Permit Clerk/Technician

The City of Hutchins is seeking a Permit Clerk/ Technician with experience working in municipality. The Permit Technician plays an important role in the process of construction management for the public and the City.  Convey the rules and application route to customers. Monitor the progress of permit applications.

 

Perform clerical duties for the department by answering telephones, filing, typing forms, taking messages and creating and updating folders. Assists Building Official in creating correspondence, processing mail, and setting appointments. Maintains related logs and reports. Prepares purchase orders. Maintain departmental records, including permit applications, training, and data spreadsheets. Performs audits to ensure compliance and application screening.  General supervision is provided by the Building Official.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provide direct customer service to the public. Process all permits and determine appropriate application type.  Perform comprehensive check per permit and complete necessary documentation.  Calculate and collect fees associated with construction as outlined by the fee schedule, impact fee calculator and other corresponding required documentation.  Provide general administrative support to the Building Official, Public Works Director, and City Administrator including answering phone calls, updating the City’s website, responding to inquiries, etc.

 

Schedule inspections for the Building Official and communicate timing and process to permit applicants.  Create new forms, develop packets, accept, review for accuracy, and file applications. Ability to create excel spreadsheet to track files for development, property, gas, and electric releases, etc.  Sort and record building permits. Issue permits after ensuring that all necessary approvals are obtained, all documentation are complete, and all regulations are addressed. 

 

Perform clerical tasks as follows: fee payment, billing process, and update the city website with new forms and applications. Oversee contractor’s registration book and maintain records.  Cross train job duties with the Utility Billing Clerk and Municipal Court Clerk to provide additional support for these roles as needed. Perform all other duties as assigned.

 

KNOWLEDGE, SKILLS, AND ABILITIES

Ability to work (and read) with code and ordinances related to municipal permit processing. Must be knowledgeable with court and water software, including Excel, and Microsoft Word. Familiar with the principles, practices, and techniques of municipal permitting.  Face-to-face customer service and working with a diverse group of clients.

 

Ability to deal with complicated and technical issues, and capability to perform multiple task and meet deadlines.  Excellent communication, prioritization, attention to detail, written skills. Experience in problem-solving, and accept change. Identify, research, and correct problems. Effectively communicate accurate information regarding the city application process, policies, and fees. Responsible for creating databases (spreadsheets), and develop organized filing order.

 

EDUCATION REQUIREMENTS

Graduation from high school or GED equivalent. Strong technical computer skills.

One to two years of college related course work. ICC (International Code Council) Certification preferred (obtain ICC within six months to one year after employment).  

Two years of responsible related experience preferred. Any equivalent combination of education, experience, and training that provides the required knowledge, skills and abilities.

 

Starting Salary $17.81

Applications can be submitted via email to lcooper@cityofhutchins.org, or apply online or in person.

 

 


City Secretary

The City of Hutchins is looking for an experienced City Secretary with significant knowledge of municipal practices.  Coordinate, prepare, and distribute City Council agendas and council packets.  Attends council meetings and prepares minutes. Prepares ordinances and resolutions. Prepares certified agendas for executive sessions and council minutes for regular sessions.

 

Maintains records and proceedings of City Council. Posts and publishes legal and meeting notices in accordance with state laws. Prepares board agendas.  Oversees and responds to open records requests and manages retention and storage of city records. General direction is provided by the City Administrator (will provide support to the Mayor and City Council).

 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Provides required notice of City Council meetings and ensures that all public notice requirements are satisfied regarding Council agenda items as required by Texas Open Meetings Law.  Attends all City Council and other administrative meetings; records proceedings of official meetings. Prepares and maintains City Council minutes; administers oaths to city administrators.

 

Following Council action, processes official documents (such as ordinances, resolutions, contracts, bonds, plats and site plans, deeds and real estate records, etc.) to obtain necessary signatures, authentication/certification, distribution, filing, and other activities necessary to implement Council actions.

 

Performs duties of Records Management Officer, maintaining policies and procedures for creation, storage, retrieval, receipt, and disposal of city records.  Assembles, organizes, and maintains official records and documentation. Researches records and provides information as requested.

 

Administers all official city elections according to established election schedules, including early voting.  Provides secretarial support to Mayor and Council members as needed. Serves as staff liaison to various boards, commissions, and committees.  Responds to open records requests. Prepares ordinances, resolutions, and proclamations; certifies city documents. Performs other duties as assigned by the Mayor and Council.

 

KNOWLEDGE, SKILLS AND ABILITIES 

Knowledge of City Charter, State law, Freedom of Information Act, Texas Open Meetings and Open Records law. Records management and maintenance of official records.  Municipal budget preparation and maintenance. City policies and procedures. Rules, regulations and laws governing city elections. Pertinent federal, state and local laws, codes and regulations.

 

Attention to detail in dealing with numbers, words, and ideas. Identifying problems and reviewing related information to develop and evaluate options and implement solutions.  Researching, analyzing, and compiling data and preparing concise documents. Determining operational needs. Communicate clearly and effectively, both orally and in writing. Use computers and applicable software.  Provide excellent customer service to internal and external customers. 

 

Ability to manage and direct a comprehensive city records and city election program. Ability to identify and respond to sensitive community and organizational issues, concerns and needs.  Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations. Record and distribute official minutes of City Council.  Prepare clear and concise administrative and financial reports. Establish and maintain effective working relationships.

 

MINIMUM REQUIREMENTS/EDUCATION

Bachelor’s degree and two (2) years of related municipal administration experience, or an equivalent combination of education, training, and experience.

 

LICENSES AND CERTIFICATES

Requires Notary Public registration.

Requires Texas Municipal Clerk Certification

Salary 60,278 (Depending on experience)

 

Applications can be submitted via email to lcooper@cityofhutchins.org, or apply online or in person. 

 

 


Firefighter/Paramedic

The City of Hutchins is seeking highly qualified applicants for firefighter/paramedic. See the attached position announcement and application for details.


Communications Officer

The City of Hutchins is excited to announce that we are currently accepting applications for the Communications Officer position! 

GENERAL SUMMARY OF JOB DUTIES

Answers emergency and non-emergency calls including giving and receiveing information. Dispatches emergency personnel including Police, Fire, EMS, Public Works. Assesses the type of emergency and determines the appropriate entity for contact and response. Maintains communication with officers in the field, including welfare checks and looking up and relaying informaton on criminal histories, warrants, and vehicles. Conducts records searches on criminal histories, warrants, and vehicles. 

 

 Starting Pay: $14.63

Applications can be submitted in person or online.


Police Officer

The City of Hutchins Police Department is currently accepting applications for a TCOLE certified Police Officer.  Applications may be obtained in person at City Hall located at 321 N. Main St. or the Police Department building located at 205 W. Hickman St.  

 

The starting hourly rate is $21.22


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