An Officer of the City
The City Secretary is an officer of the city, appointed by the City Council. The position of the City Secretary is a statutory position required by state law. In addition to statutory duties, the city secretary serves as the director of the Office of the City Secretary, which oversees election administration, records management, public information, and the appointment process of boards and commissions. The Office of the City Secretary also provides an administrative aide for the City Council.
The Office of the City Secretary is the administrative agency responsible for the care and maintenance of all of the City of Hutchins records. This office houses all legal transactions, minutes, agendas, deeds, ordinances, resolutions, contracts, franchises and a vast array of other historical and regulatory information. The city secretary is designated as the city’s records management officer by both state and city ordinance.
The City Secretary is responsible for developing and administering a records retention and destruction policy as required by state statute.